Expense and Receipt Forms

The forms available here are for the use of NSDCGS Board Members or any other members who might have the need to submit forms for repayment of authorized expenses, or a receipt for received payments.

The forms are in Microsoft Word format with Macros. To use them you must select the form you need, which will cause it to be downloaded, open it with Word specifying with Macros, fill in the entries, and email it as an attachment to Jill Scott at jrayscott@cox.net.

All receipts and expenses must be accompanied by a Society voucher completed by the person tendering receipts or requesting a check. All vouchers are to be submitted to the Treasurer by a Board member. Vouchers for the Treasurer’s expenses are to be approved by the President via email.

Remember, financial reports are only as good and as timely as the data available. Data received by the end of the month will be reported by the 2nd Tuesday of the following month. Please don’t delay reporting financial information. Your timely cooperation will increase the efficiency of the Society accounting process and help hold down accounting costs.

Click here for the Expense Voucher

NSDCGS Procedure: Voucher for Expenditures

  1. Download write-able expense voucher to your computer.
  2. Fill in appropriate information on the form by typing right on it.
  3. Save the filled out form on your computer, remembering the file name you give it.
  4. Attach the filled out form to an email and send it to jrayscott@cox.net.
  5. If you have a receipt, scan it and include it in the email at #4.   If you can’t scan it, put it in the Treasurer’s folder or snail mail it to our Treasurer ASAP.

Click here for the Receipt Form.

NSDCGS Procedure: Receipt for Received Payments

  1. Download write-able receipt voucher to your computer.
  2. Fill in appropriate information on the form by typing right on it.
  3. Save the filled out form on your computer, remembering the file name you give it.
  4. Attach the filled out form to an email and send it to jrayscott@cox.net
  5. Put money in an envelope and put it in the Treasurer’s folder.  If you are handing in cash, put a note in the envelope telling me the total cash in the envelope. If you are handing in checks, run an adding machine tape and clip it to the checks.   Write your name either inside or outside of the envelope so we know who is submitting the money.  If it is more convenient for you to get money to our Treasurer some other way, please phone or email her to make other arrangements.